You will need to wear them for an extended period of time, and improved sound quality will help you pick out little details. Your headphones: Good quality headphones are important. Just be aware that you will be typing for at least three-four times the length of your recording. Ultimately, you should do what you find most comfortable. Sitting at a proper desk will help you concentrate, and a quality keyboard will increase your typing speed. You computer: You don’t need a brilliant computer to write transcripts, but it will help if you have a solid keyboard. However, even free transcription software platforms are a significant help. This might be considered the first ‘optional’ requirement. Lastly, you will want to use transcription software. You will quickly find that the isolation of headphones improves your ability to pick up details, and headphones will help cancel out the clatter of your typing. Headphones are far preferable to speakers. The basic requirements are a computer with a word processor and audio player. Once you understand what you want out of your transcript, you need to make sure that you have the right tools for the job. Step 3: Make sure you have the right tools If you need a proper transcript, you will need more prep. However, many of the steps we will layout in this guide are designed to help people who need far more accuracy than decontextualized scribbles and a few time stamps. Using a dedicated transcription software platform is still advisable (detailed in the next section). If you goal is to simply get a few quotes for an article, you already have an idea of what those points are likely to be, and keeping a written record of the recording is un-important, just get started. Do I already know the main points I need to capture in this recording?.Will I be able to listen to the recording again later?.Can this transcript act as reference notes, or does it need to be a stand-alone document?.Will anyone other than me be reading this transcript?.Is the transcript simply for reference notes? Will anyone else read it? What accuracy requirements do you have?įor example, if you simply need a transcript to sift through and pull out quotes, there is no need to capture the amount of detail required to produce a verbatim transcript that someone else could read as a substitute for listening to the recording. Understanding what may slow down your transcription process before you even record your audio can really help you once you start transcribing! Step 2: Identify what you want out of your transcriptĪ big choice impacting how you will transcribe your interview is the purpose of your transcript. This is another obstacle that you could face which could make the transcription process take even longer. The more people in the recording, the longer it will take to identify and switch between each speaker when transcribing the audio. However, if this isn’t possible, simple things such as ensuring you are recording in a quiet room, everyone on the recording is speaking clearly and people don’t talk over each other will also help. Investing in a voice recorder is one of the best ways you can do this. Getting a quality recording can make the transcription process much easier for you. The best way to avoid this issue is to ensure that the audio you record is high quality. If the audio is poor quality, this will make it harder for you to transcribe, meaning it will take more time. You need to consider how long it might take you and put aside the right amount of time for yourself, particularly if you have not transcribed anything before. For skilled transcribers, it takes about one hour to transcribe 15 minutes of recorded audio accurately. The speed at which you can type will affect how long it will take you to transcribe the interview, especially if the recording is long. This will help you know exactly what problems you could encounter whilst transcribing the audio and how to avoid them in advance. Let’s get started! Before you start transcribing Step 1: Understand what will affect the transcription processįirst, you need to understand everything that will affect the transcription process in order for this to go smoothly. This guide will help you build that process, and provide tips and tricks that will turn you into a transcribing master. To get a good end result, you need a system, the right tools and an understanding of what kinds of outcomes are possible. Ideally, start your planning before making the recording. Transcribing audio isn’t simple or fast, especially if there are multiple speakers or poor audio quality, and you require accuracy and detail. To begin with, you need to know what you’re getting into.
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